Complete Management Software for the Studio Industry

Colibri Studio™ is the complete, cross-platform solution for the studio rental and services industry.

Get rid of separate calendar, contact management, job management and rental applications, and improve productivity and profitability by taking advantage of the first comprehensive solution for studio management.

Major Features and Benefits

Calendaring: Colibri Studio provides an integrated studio calendar with daily, weekly and monthly  views. Edit and add job days directly from the calendar or access the job detail screen and manage equipment check in/out. Filter calendar views by status, location, and personnel.

Job Estimating: Create job estimates within minutes using Colibri Studio’s estimating tools. Generate equipment lists from simple drop-down lists and add groups of related equipment in one click. Customize pricing and apply discounts for individual items or an entire equipment list. Send a job quote with detailed backup in PDF format to the customer via email directly from Colibri Studio.

Job Management: Colibri Studio helps to better manage the entire job process: estimating; equipment  lists; studio and personnel scheduling; daily pick lists; in progress equipment check in/out; catering, coffee bar and phone; purchase orders and invoicing. Follow a clear step-by-step interface that makes sure that all work is completed and the job is invoiced immediately upon completion.

Inventory Management: Colibri Studio includes complete, multi-location equipment management. Create an infinite number of equipment and service types with a full range of pricing and billing options. Track the status of every piece of equipment in your inventory, including job and repair histories. Query equipment availability at this moment and anytime in the future. Transfer one or more pieces of equipment in a single click with integrated barcoding tools. Create and manage purchase orders for new equipment, repairs and sales items.

Tasks and Activities: Colibri Studio allows management to task staff with job responsibilities and
track their progress. My Tasks lets individual users manage their own activities. All important job activities, such as emails and phone calls, are logged in the system automatically.

Reports: Generate form and reports in print, saved as a PDF or attached to an email:

• Customer information
• Weekly job schedules
• Staff tasks lists
• Job estimates
• Daily call sheets and pick lists
• Invoices with detailed backup
• Purchase orders
• Equipment availability, job and repair histories

QuickBooks® Integration: For studios using QuickBooks accounting, Colibri Studio offers complete integration of customer and vendor records, jobs, invoices and purchase orders. A clean, managed interface makes sure that all data is transferred to QuickBooks without error.

QuickBooks integration in Colibri Studio works with QuickBooks Pro, Premier and Enterprise versions 2002 or higher (including 2008). Colibr Studio takes advantage of the QuickBooks programmer’s API and utilizes the qbXML format with the FileBooks Link plugin to transfer data to QuickBooks. Note: For Mac OS X-based operations, QuickBooks integration will require an Intel Mac running Apple Boot Camp or Parallels Desktop for Mac, or a Windows PC.

Customization and Support: Colibri Studio is available in a multi-user client/server configuration for maximum performance and security. Colibri Studio can be customized to meet the needs of your individual operation, including accounting integration with major packages such as Sage and Peachtree in addition to QuickBooks.  A range of ongoing support options is also available.

Contact us for complete pricing and support options.